SLM Facility Use Policy and Procedures

Over the past several years, SLM has continued working to improve the organization, scheduling, and care of our meeting rooms, equipment, and supplies. As part of this ongoing effort, the SLM Facility Use Policy and Procedures has been updated to provide clearer guidance and reflect our current practices.
 
Our parish is blessed with more than 60 active ministries and organizations, with meetings and events taking place throughout the campus each day. Coordinating these activities requires clear, consistent procedures and the cooperation of everyone who uses our facilities.

The goals of this policy are to:

• Establish clear procedures for scheduling and using parish facilities.
• Keep our campus clean, safe, and in good working order.
• Encourage ministries and organizations to share responsibility for the care of our facilities.
• Prevent the unauthorized or improper use of parish equipment and supplies.

Please take time to read the SLM Facility Use Policy and Procedures and become familiar with its requirements. The success of this effort depends upon everyone following the established procedures and submitting all required forms in a timely manner.

To support ministries through this process, each ministry and organization has been assigned an SLM staff representative. This person will serve as the primary contact for your group’s meetings, events, and facility needs. Please refer to the SLM Ministry Staff Contact List below for your assigned representative.

Thank you for helping us care for the facilities entrusted to our parish and for supporting the many ministries that serve our community.

Parish liturgical and sacramental activities receive first priority and are scheduled before all other events. SLM School events for the upcoming year are generally finalized by June.

Parish ministries and organizations may begin submitting facility requests in July, after the liturgical, sacramental, parish, and school calendars have been established. Facilities may not be reserved more than one year in advance.

Facility requests are considered according to the following order of priority:

1. Parish liturgical and sacramental activities
2. Parish-wide events
3. SLM School events
4. Parish ministry and organization activities
5. Date the completed reservation request was received

When requests have the same level of priority, facilities are reserved on a first-come, first-served basis. Because the pastoral and sacramental needs of the parish must remain our first concern, Users understand that a confirmed reservation may occasionally need to be adjusted to accommodate an unforeseen liturgical or sacramental event.